Basic Search
Overview
Basic search allows users to search site records and related data across the system.
Performing a Basic Search
To perform a basic search, begin by clicking the global search bar and selecting the Basic Search option. By default, recently viewed records are displayed.
Next, enter text or numbers into the global search bar. Up to ten matching sites are instantly displayed, with exact matches highlighted. Each search result displays, at minimum, the site name and reference number. If an exact match is found in the site address or in a related record, such as a permit or compliance action, that information is also displayed, with the matching text highlighted.
Advanced search (site-specific topic search) is recommended for broader or more targeted queries. For more information, see the Topic Search page.
Click a site to open it, or hover over a result to view basic details such as status, address, site number, and active permits. Clicking a permit number opens the corresponding Permit Details page.
Searchable Fields
Searchable fields may vary based on configuration. Typically, if text entered in a basic search matches any of the following fields, the associated site record appears in the search results:
Sites
Designated Name
Address Line 1
City/Locality
Postal Code
Alternative Names
SIC Codes
NAICS Codes
Submissions
Submission Number
Permits
Permit Number (active permits only)
Evaluations
Evaluation Number
Search Scoring and Ranking
Basic search uses a scoring mechanism to rank results based on how closely they match the search terms. By default, basic search matches full words and is case-insensitive.
Entering multiple words increases the likelihood of returning the desired site, provided those words appear in the site name. Each matching word contributes to the search score: the more matches, the higher the score, and the higher the site appears in the results list.
For example:
Entering “Windsor” returns all sites with “Windsor” in the name. Each of these sites receives a score of 1.
Entering “Windsor Solutions” returns sites with “Windsor,” “Solutions,” or both in the name. Sites with only one match receive a score of 1; sites with both receive a score of 2 and rank higher in the results list.
Basic search also checks for matching identifiers, such as permit or submission numbers. Because these identifiers are unique, entering one returns the related site at the top of the results list.
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