nSPECT Scheduler

Owned by John Kostakos
Last updated: Dec 13, 2022 by Megan Sproul
4 min read

Overview

The nSPECT Scheduler provides various capabilities to support inspectors in conducting evaluations. These capabilities include:

A Note on Terminology

In nVIRO, the term "evaluation" is used to refer to an agency review of regulated facilities, equipment, or documentation. This overarching term includes both on-site inspections and off-site desk audits and record reviews. Since this help topic focuses on nSPECT, which deals with on-site inspections/site visits, the term "inspection" is mostly used. Keep in mind that, within nVIRO, "evaluation" and "inspection" are essentially synonymous terms and are often used interchangeably.

nSPECT Scheduler

The nSPECT Scheduler page provides a list of the evaluations defined in the system. The scheduler may be searched from the Global Search, or, when viewing a site, from the Site Navigation Menu. The list includes key information about each plan, such as workgroup, status, plan creator, creation date, and counts of evaluations within each plan.

Access the nSPECT Scheduler from the Global Search

To access the nSPECT Scheduler:

Evaluations matching the selected search criteria are listed. Searches may be performed using criteria such as Evaluator, Workgroup, Evaluation Type, or related Evaluation Plan. (See Navigation, Searching, and User Profile )

 

 

Limited Evaluation Types

The nSPECT Scheduler list is limited to evaluation types that have been configured for integration with nSPECT. This is specified by administrators by setting the Enable nSPECT Integration flag in the evaluation type lookup. Other evaluation types not intended to be performed in the field using the nSPECT mobile inspection software (desk checks, for example) are excluded from the nSPECT Scheduler list.

Search

The screen provides the ability to search and refine the list of inspections by:

  • Evaluation Plan Name

  • Workgroup

  • Evaluator

  • Program Area

  • Evaluation Type

  • Scheduled Start Date Range

  • County

Bulk Schedule Inspections into nSPECT

Users may select multiple inspections that are in Planned status and bulk schedule them into nSPECT. 

To bulk schedule selected evaluations into nSPECT:

  1. Specify search criteria and search for evaluation records.

  2. Select one or more records by clicking the selection checkbox to the left of the inspection (evaluation) number.

    • The Inspection Queue panel is displayed, with the selected inspection(s) listed.

    • Additional searches may be performed until all desired inspections are listed in the Inspection Queue.

  3. In the Inspection Queue, select the desired Assignment Options (see descriptions below).

  4. Click the Add to nSPECT button.

    • The inspections are loaded into nSPECT, and a check 

       is displayed next to each inspection that has been scheduled.

Already scheduled inspections ignored

If the user has queued inspections that have already been scheduled in nSPECT, they will be ignored when the Add to nSPECT button is clicked.

Bulk Assignment Options

Bulk assignment options are listed below the Inspection Queue.  

The following fields are available when bulk scheduling inspections.

Field

Description

Assignment Options

  • Select Reassign All to reassign all inspections in the Inspection Queue, regardless of whether they currently have an Evaluator assigned.

  • To assign a designated evaluator to inspeactions that currently have an evaluator assigned or if the assigned evaluator is not an active nSPECT user, select Reassign Only Unassigned or Inactive Assignee.

Workgroup

Workgroup is available if the Assign to Me checkbox has not been checked. The Workgroup field is used to refine the list of users in the User selection field that follows.

User

User to assign to the inspection. The specified user will be added as the Evaluator, based upon the selection specified in the Assignment Options dropdown.

 

Map Selected Inspections

Users may map sites selected for inspection. To map inspections:

  1. Specify search criteria and search for inspections.

  2. Select one or more inspections by clicking the selection checkbox to the left of the inspection (evaluation) number.

    • The Inspection Queue panel is displayed, with the selected inspection(s) listed.

    • Additional searches may be performed until all desired inspections are listed in the Inspection Queue.

  3. Click the Map Sites button below the queue.

  4. A browser tab opens, displaying the selected sites on an nSITE Explorer map.

Download a List of Inspections

By clicking the Export to Excel button, users can save the inspections listed in the Inspection Queue to a .csv file.

The downloaded .csv file contains the following: Evaluation Number, Site Name, Site Address, County, Evaluation Type, Evaluator, Scheduled Date, and Evaluation Status.