Permits
Overview
Permits are authorizations issued by an agency. In nVIRO, a permit record may also represent a registration, license, or other type of authorization.
Permit Versions
nVIRO tracks permit history over time through versioning and stores each permit version as a separate record. The versioning scheme includes three components:
Permit number
Version number
Revision number
For example, for permit ABC0001 v1.2, the permit number is ABC0001, the version number is 1, and the revision number is 2. Within a given program area, the combination of permit number, version number, and revision number must be unique.
Permit Versions Versus Revisions
A permit change that results in a version increment (for example, v1.0 to v2.0) is considered a new version. A permit change that results in a revision increment (for example, v1.0 to v1.1) is considered a revision.
The types of permit actions that result in a new version versus a revision are configurable by program area. However, there are two important system-driven differences between permit versions and revisions:
Schedules are shared across permit revisions. In contrast, when a new version is created, all schedules associated with the previous version are closed, and new schedules must be established for the new version.
The issue date and expiration date are locked on a permit revision. In contrast, a new version allows new issue and expiration dates to be entered. When the new version goes into effect, the previous version’s terminated date is automatically set to one day before the new version’s effective date. The effective date of the new version must be later than the effective date of the previous version.
Permit Statuses
Submission statuses are divided into three main categories—Draft, Active, or Inactive—which drive system behavior. The specific statuses within each category are configurable, and some implementations may include additional statuses not listed below.
Active permits are visible to external users and are available for permit change submissions, schedule submissions, and annual billing. One a permit is inactive, only unsubmitted schedules with due dates before the permit’s inactive date remain available for submission.
Status Category | Status | Description | Notes |
|---|---|---|---|
Draft | In Process | The permit has been created but has not yet been issued. | This is the default status for all newly created permits. |
Active | Issued | The permit has been issued but is not yet in effect. | Permits in Issued status are automatically updated to In Effect when their effective date is reached. |
In Effect | The permit is in effect. | When a permit’s status changes to In Effect, all other active versions of that permit are automatically changed to Superseded. | |
Expired | The permit’s expiration date has passed and no newer draft version of the permit exists. | This is the default behavior. However, permit categories can be configured to allow permits to remain in In Effect status or change to Expired (Inactive) instead. For more information, see the Permit Categories page. | |
Extended | The permit’s expiration date has passed, but a newer draft version of the permit exists. |
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Termination Pending | The permit is awaiting termination. | Permits in Termination Pending status become Terminated when the terminated/inactive date is reached. | |
Closed Pending | The permit is awaiting closure. | Permits in Closed Pending status become Closed when the terminated/inactive date is reached. | |
Inactive | Closed | The permit was made inactive for a reason not covered by other statuses. |
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Terminated | The permit’s terminated/inactive date has passed. |
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Superseded | A newer version or revision of the permit has taken effect. | The terminated date of a superseded permit version or revision is automatically set to one day before the effective date of the version or revision that superseded it. | |
Revoked | The permit was revoked. |
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Not Issued | The permit record was made inactive before it became active. |
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Expired (Inactive) | The permit’s expiration date has passed, no newer draft version exists, and the permit category is configured to automatically change the permit to Expired (Inactive) status. | Expired is an active status, allowing permit change forms and schedules to be submitted and annual billing to be processed. Expired (Inactive) is an inactive status, meaning only unsubmitted schedules with due dates before the permit’s inactive date remain available for submission. | |
Suspended | The permit includes a schedule type with the Set Permit to Suspend Status if not Submitted by Due Date option enabled, and the schedule was not submitted by its due date. | When a permit is in Suspended status, future schedules are hidden from external users. Permit change forms remain available. |
Only users with elevated permissions can change a submission from an Inactive status to an Active status.
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