Defining Compliance Action Fines and Stipulations
Overview
Fines related to a compliance action may be assessed and invoiced when the action is issued or at a later point. nVIRO also supports stipulations, which are actions that may be taken instead of, or in addition to, paying fines.
A global configuration setting controls whether stipulations are available in nVIRO.
Creating a Fine
To create a new fine:
Navigate to the Fines tab of the Compliance/Enforcement Action Details page.
Click the Add New Fine button to open the Add Fine page.
Complete relevant fields (specific fields may vary based on the fine type selected), then click the Save button.
The charge will appear immediately on the site’s Financials Search page and become visible to external users once the compliance action status is changed to In Effect.
For more information on the Financials Search page, see the Working with Financials page. For information on making payments, see the Making Payments (External Users) page.
Generating an Invoice For a Fine
To create an invoice for a fine:
On the Financials Search page, click the fine’s row to open its Financial Details page.
Navigate to the Documents tab.
Click the Add Document button.
Select the Generate option to open the Generate Document page. The Functional Area, Program Area, and Select a Document Category fields should be pre-filled (see image below).
In the Select a Template field, select the relevant document template for the invoice. For information on creating a document template, see the Document Templates page.
Enter a document name, then click the Generate button. The invoice opens for editing once generation is complete and is automatically saved and associated with the site.
Creating a Stipulation
To add a stipulation:
Navigate to the Fines tab of the Compliance/Enforcement Action Details page.
Click the Add New Stipulation button to open the Add Stipulation page.
Complete relevant fields, then click the Save button.
Adding a Demand to a Stipulation
A stipulation can also include a demand to impose a secondary financial obligation in combination with the stipulation. A demand can include multiple charges, if needed, and is calculated based on the frequency specified in the stipulation.
To add a demand:
Click the Demand button on the right side of the stipulation’s row to open the Demand Details page.
Complete relevant fields, then click the Save button.
nVIRO does not support automated alerts about stipulations or their demands. Responsible parties should be informed directly.
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