Types of Users

Users are managed under Admin > Users.

Three main user groups use the nVIRO system: public users, external users, and internal users.

• Public users can only access public-facing features such as the Site Explorer and public notice search. These users do not have user accounts in the system and so the user management functions described in these pages do not apply to them.
• External users are those users who need access to the system to work with one or more permitted facilities. Typically, these users are facility owners and/or their representatives, permittees, consultants, etc.
• Internal users are staff members of the regulatory agency for which nVIRO has been implemented. Internal users have differing levels of access to the system according to the security groups and workgroups of which they are members.

Note that, for nVIRO installations that rely on Active Directory, the user must be added to both Active Directory and to nVIRO.

To add a new user, click the Add Internal User button from the Users List screen. External users must be created from the external public home page.

The following fields are visible on the User Details screen:

NameDescriptionFirst NameUser first nameLast NameUser last nameTitleUser titleDisplay NameName used for display in drop down boxes throughout nVIROOrg/Company NameUser's Organization or Company NamePhone Number/Ext.User's phone numberAccount SettingsEmail AddressUser's email address. Must be unique. For external users, their login name is the same as their email address.Login NameUser's login name. For Active Directory implementations, this must be the user's domain credential. For example DOMAIN\User or user@domain.govNotification Delivery PreferenceIndicates if the user prefers to get notifications via email or only within the nVIRO User Notifications screen.Account TypeInternal or External. Cannot be changed.Security GroupsThe security groups to which the user belongsWorkgroups.Applies to internal users only. Lists the workgroups to which the user belongs.SidebarStatusActive/Inactive. An email can be configured to be sent when this is toggledReset Security Questions ButtonResets a user's security questions if they have been forgotten. An email can be configured to be sent when questions are reset.View History ButtonDisplays user audit history

User accounts are managed under Admin > Users. For details about managing user accounts, refer to [User Management].

Adding Users to the System

External user accounts are created through self-registration, as described in [Managing External Users].

Internal user accounts are created by internal users with the appropriate administrative permissions, as described in [Managing Internal Users].

Users Page

The Users page can be used to search for any user account in the system. Filters at the top of each column allow you to quickly filter the displayed list of user by a number of criteria, including login name, account type (internal or external), and current account status.

Because there is a limit to the number of users that can be displayed in the list at one time, searching for a user by using the filter columns alone might not return a matching result. In such cases, you can use the Search panel available via the dropdown control at the top of the page. This will search all of the user accounts in the system and will display a result list matching the specified criteria. Note that, if broad search criteria are used, the resulting search results might be too large to fully display in the results list. In such cases, an alert message will be displayed at the top of the page, prompting you to narrow your search criteria.

When you have located the account you want to view or edit, clicking the corresponding Open button will open the [User Details page], where the account can be managed. 

Documents Tab

Can be used to upload and store documents associated with the user.

Sites Tab

For external users, displays the sites to which they are affiliated.

Security Groups

Groups are managed under Admin > Groups.

Groups are collections of Roles that have been previously established in the system configuration. Roles can be configured in new combinations to define new groups.

Groups are defined as either Internal or External. Once a new group is saved, the Internal/External designation cannot be changed.