Creating Internal Users

Internal user accounts are created by internal users that have the appropriate administrative permissions.

To create a new internal user account:

1. Navigate to the Admin context and click Users.

2. Click the Add New Internal User button.

3. Fill out the displayed data fields. Note the following:

   • The Login NameUsername is the username login name that the user will use to log in to the system, and should be consistent with the format used for other internal users. External users use their email address as their login username but internal users use a separate username specified here.

   • Assign an initial Password for the user.

     InfoThe user will be prompted to change this password upon initial login. By default, passwords are set to expire after 90 days; this is configurable and may vary by implementation.

     (This field is disabled for nVIRO installations that third-party authentication integrations since the password is managed in the external authentication system)

   • Notification Delivery Preference determines whether the user will receive notifications within the system only, or via the system and email.

   • Assign the appropriate Security Groups to the user based on the user's job function and necessary level of system access. Be careful here not to give the user greater system access than necessary, as this can create security vulnerabilities and could allow the user to inadvertently change important system settings.

     NoteAll internal users should have, at

     At a minimum,

     the nCore User role

     all users should be assigned the “nVIRO User” group.

   • Assign the user to the appropriate Workgroup Administration, which will determine the scope of data (applications, permits, workflow tasks, etc.) that the user will be able to see and/or modify.

4. Click the Save button to finish creating the user account. 

   InfoNote that a notification email is not

An email will be sent to the user

at the specified email address alerting them that their account has been created. If you assigned an initial password, you will need to communicate that password to the user separately.