nSPECT Scheduler (Pre-2022.3 release archive)

Owned by Alecia Elia (Unlicensed)
Last updated: Dec 13, 2022 by Megan Sproul
4 min read

Overview

A Note on Terminology

In nVIRO, the term "evaluation" is used to refer to an agency review of regulated facilities, equipment, or documentation. This overarching term includes both on-site inspections and off-site desk audits and record reviews. Since this help topic focuses on nSPECT, which deals with on-site inspections/site visits, the terms "inspection" is mostly used. But keep in mind that, within nVIRO, "evaluation" and "inspection" are essentially synonymous terms and are often used interchangeably.



The nSPECT Scheduler is located on the Home Menu. This screen provides an aid to inspectors who are managing their inspections.

The nSPECT Planner provides a number of capabilities:



Limited Evaluation Types

The nSPECT Scheduler list is limited to evaluation types that have been configured for integration with nSPECT.  This is specified by administrators by setting the Enable nSPECT Integration flag in the evaluation type lookup.  Other evaluation types not intended to be performed in the field using the nSPECT mobile inspection software (desk checks, for example), are excluded from the nSPECT Scheduler list.

Search

The screen provides the ability to search and refine the list of inspections by:

  • Evaluation Plan Name

  • Workgroup

  • Evaluator

  • Program Area

  • Evaluation Type

  • Scheduled Start Date Range

  • County

Bulk Schedule Inspections into nSPECT

Users may select multiple inspections that in are in Planned status and bulk schedule them into nSPECT. 

To bulk schedule selected evaluations into nSPECT:

  1. Specify search criteria and search for evaluation records.

  2. Select one or more records by clicking the selection checkbox to the left of the inspection (evaluation) number.

    • The Inspection Queue panel is displayed with the selected inspection(s) listed.

    • Additional searches may be performed until all desired inspections are listed in the Inspection Queue.

  3. In the Inspection Queue, select desired Assignment Options (see descriptions below).

  4. Click the Add to nSPECT button.

    • The inspections are loaded into nSPECT and a check 

       is displayed next to each inspection that has been scheduled.



Already scheduled inspections ignored

If the user has queued inspections that have already been scheduled into nSPECT, they will be ignored when the Add to nSPECT button is clicked.

Bulk Assignment Options

Bulk assignment options are listed below the Inspection Queue.  

The following fields are available when bulk scheduling inspections.

Field

Description

Assignment Options

  • Select Reassign All to reassign all inspections in the Inspection Queue regardless of whether they currently have an Evaluator assigned.

  • Select Reassign Only Unassigned or Inactive Assignee to assign a designated Evaluator only to inspections that do not currently have an Evaluator assigned of if the assigned Evaluator is not an active nSPECT user.

Workgroup

Workgroup is available if the Assign to Me checkbox has not been checked. The Workgroup field is used to refine the list of users in the User selection field that follows.

User

User to assign to the inspection. The specified user will be added as the Evaluator, based upon the selection specified in the Assignment Options dropdown.



Map Selected Inspections

Users may map sites selected for inspection. To map inspections:

  1. Specify search criteria and search for inspections.

  2. Select one or more inspections by clicking the selection checkbox to the left of the inspection (evaluation) number.

    • The Inspection Queue panel is displayed with the selected inspection(s) listed.

    • Additional searches may be performed until all desired inspections are listed in the Inspection Queue.

  3. Click the Map Sites button below the queue.

  4. A browser tab opens, displaying the selected sites on an nSITE Explorer map.

Download a List of Inspections

Users may download the inspections listed in the Inspection Queue to a .csv file by clicking the Export to Excel button.

The downloaded .csv file contains Evaluation Number, Site Name, Site Address, County, Evaluation Type, Evaluator, Scheduled Date, and Evaluation Status.