Overview

Public notices, hearings, and meetings may be defined within nVIRO providing to provide the public with information about an application or proposed permit, and providing to provide access to related documents.   These are implemented as a type of event ('Public Notice/Hearing/Meeting') that may be added from a submission record. 

When a public notice is created, related information is made available to the public.   This information is accessible via a link in on the /wiki/spaces/WindsorSupport/pages/566461181 which , which provides the ability to search and view all public notices, hearings, and meetings.   Furthermore, the public is able to submit comments online.

Adding a Public Notice

Public notices are added from a submission record.   To add a new public notice:

(1.) Navigate to the desired

submission.

(2.) Navigate to the Events tab for the submission.

(3.) Click the New Event button.

(4.) In the Event Category field, select Public Notice/Hearing/Meeting. 

(5.) Select the desired Event Type. 

• Note: Event types may vary depending on configuration.

(6.) Enter a Start Date and End Date.

(7.) Enter comments in the Comments field.

Comments will appear

on the

public site as the Public Notice Description.

Include Documents in a Public Notice

Documents may be linked in the public notice at time of creation.   Linked documents are included in the public notice and made available for download by the public.

To link a document:

• Under the Linked Document section of the public notice event:
  • Click the checkbox next to each document in the list you wish to include in the public notice.

Save the Public Notice

To save the public notice, click the Save button.  This saves the public notice.  

Once created, the public notice will be appear on the public site beginning on the Start Date through the End Date specified in the public notice event.

View the 'Published' Public Notice  

Once a public notice has been saved, internal users may view the published details as the public sees it (or would see it, beginning at the start date) from the public notice site.    

To view the published public notice:

(1.) Navigate to the desired

submission and corresponding Events tab for the related submission.

(2.) Find the public notice event in the list.

(3.) Click the

Public URL

 button.

The Public Notice Detail screen

is displayed, showing three tabs:

• Details for the public notice
• Documents available for download
• Add Comment tab

Add

Comments to a Public Notice 

Both Internal internal and External external users may enter comments for a public notice.   For internal users, this capability is useful when a user comments on a public notice via a letter or email.

To add comments to a public notice:

(1.) Navigate to the Public Notice Detail screen to

view the public notice, as described above.

(2.) Click the Add Comment tab.

The entry screen appears.

(3.) Enter name and contact information about the commenter in the

relevant fields.

(4.) Select the commenter's desired notification method.

Note: this is informational only.

There is not currently an automated notification for public notice decisions. Capture of this information (if configured) is to provide the processor information on notifications.

(5.) If the

Comments field is too limiting, users may attach one or more documents to supplement the comments.

This should be done prior to pressing the Submit button.

See Attaching Documents below.

(6.) Click the Submit button.

Attaching Documents

To attach a document to the public notice:

Drag and drop method:

1. Navigate to the folder containing the file(s) you wish to upload.
2. Drag the file with the mouse (holding down on the selection button) into the attachment area, and release the mouse button.

Select file method:

1. Click the Choose Files button.

1. A file selection dialog

1. box opens.
2. Navigate to the folder containing the file(s) you wish to upload.
3. Click the file you wish to upload (or click multiple files while holding down the CTRL key on the keyboard).
4. Click Open.

After selecting files, they appear listed below the upload controls under the "Files to Upload".

• A Description field is available to provide an explanation of what each file contains.
• If an incorrect file was selected, it may be deleted from the list by clicking on the corresponding delete icon in on the right side of the list.
• When the file list is complete, press the Submit button to complete the comment submission.

External User Experience

When a public notice event has been created, it is made available for searching and comment beginning at the Start Date of the event and ending after the End Date of the event.

Please see /wiki/spaces/WindsorSupport/pages/566461185 for information related to the public site.

Viewing Comments and Documents Submitted by the Public

As the public submits comments on the public notices, they the comments are available for authorized staff to review.

To view the submitted public notice comments:

(1.) Navigate to the desired

submission and corresponding Events tab for the related submission.

(2.) Find the public notice event in the list.

(3.) Click the Open button.

The Public Notice Detail page is displayed.

(4.) Click the Responses button.

A list of all responses submitted is displayed.

(5.) Click the Open button next to a response you wish to view.

A slide panel displays the details for the comments including any document attachments.

(6.) To download a document attachment, click the button containing the attachment name.

The document will be downloaded

to

your computer.