Overview

Public notices, hearings and meetings may be defined within nVIRO providing the public information about an application or proposed permit, and providing access to related documents.  These are implemented as a type of event ('Public Notice/Hearing/Meeting') that may be added from a submission record. 

When a public notice is created, related information is made available to the public.  This information is accessible via a link in the /wiki/spaces/WindsorSupport/pages/566461181 which provides the ability to search and view all public notices, hearings and meetings.  Furthermore, the public is able to submit comments online

Adding a Public Notice

Public notices are added from a submission record.  To add a new public notice:

• Navigate to the desired Submission
• Navigate to the Events tab for the submission
• Click the New Event button
• In the Event Category field, select Public Notice/Hearing/Meeting 

• Select the desired Event Type. 
  • Note; Event types may vary depending on configuration

• Enter a Start Date and End Date
• Enter Comments.  Comments will appear in the Public Site as the Public Notice Description

Include Documents in a Public Notice

Documents may be linked in the public notice at time of creation.  Linked documents are included in the public notice and made available for download by the public.

To link a document:

• Under the Linked Document section of the public notice event:
  • Click the checkbox next to each document in the list you wish to include in the public notice

Save the Public Notice

To save the public notice, click the Save button.  This saves the public notice.  The publi notic

Once created, the public notice will be appear on the public site beginning on the Start Date through the End Date specified in the public notice event.

View the 'Published' Public Notice  

Once a public notice has been saved, internal users may view the published details as the public sees (or would see beginning at the start date) from the public notice site.   

To view the published public notice:

• Navigate to the desired Submission and corresponding Events tab for the related submission
• Find the public notice event in the list
• Click the 'Public URL' button
  • The Public Notice Detail screen displays showing three tabs:
    • Details for the public notice
    • the Documents available for download
    • the Add Comment tab

Add a Comments to a Public Notice 

Both Internal and External users may enter comments for a public notice.  For internal users, this capability is useful when a user comments on a public notice via a letter or email.

To add comments to a public notice:

• Navigate to the Public Notice Detail screen to view the public notice as described above
• Click the Add Comment tab.  The entry screen appears

• Enter the fields related to the person who submitted the comments (name, email, address)
• Select the person's desired notification method
  • Note: this is informational only.  There is not currently an automated notification for public notice decisions. Capture of this information (if configured) is to provide the processor information on notifications..
• If the comments field is too limiting, users may attach one or more documents to supplement the comments.  This should be done prior to pressing the Submit button.  See Attaching Documents below
• Click the Submit button

Attaching Documents

To attach a document to the public notice

• Drag and drop method:
  • Navigate to the folder containing the file(s) you wish to upload
  • Drag the file with the mouse (holding down on the selection button) into the attachment area, and release the mouse button.  
• Select file method:
  • Click the Choose Files button.  A file selection dialog will open.
  • Navigate to the folder containing the file(s) you wish to upload
  • Click the file you wish to upload (or click multiple files while holding down the CTRL key on the keyboard)
  • Click Open
• After selecting files, they appear listed below the upload controls under the "Files to Upload"
  • A Description field is available to provide explanation what each file contains
  • If an incorrect file was selected, it may be deleted from the list by clicking on the corresponding delete icon in the right side of the list
• When the file list is complete, press the Submit button to complete the comment submission

External User Experience

When a public notice event has been created, it is made available for searching and comment beginning at the Start Date of the event and ending after the End Date of the event.

Please see /wiki/spaces/WindsorSupport/pages/566461185 for information related to the public site

Viewing Comments and Documents Submitted by the Public