Financials
Overview
Financials in nVIRO represent application fees, permit invoices, penalty fees, and other amounts owed to the agency related to items in nVIRO. Financial records can be generated in the following ways:
Submission of an nFORM application, service request, or schedule
Addition of an ad hoc fee to a previously submitted application, service request, or schedule
Periodic invoicing via the invoice generation function
Assessment of penalties via a compliance action
Addition via third-party integrations, such as central account receivable systems or Windsor's State and Local Emissions Inventory System (SLEIS)
Financial records include the following elements:
Reference Number: Unique number assigned to the record; matches the nFORM submission reference number for records generated via nFORM
Description: Short description of the financial record
Date: Date the record was created
Fee Category: Parent grouping that defines the record’s program area, document template and billing contact (for periodic permit invoices), and integration information (for nVIRO implementations integrated with an accounts receivable system)
Status: The record’s current status—either Due or Paid based on the difference between fees assessed and payments made
Total Fees Assessed: Total fees assessed for the record
Total Payments Made: Total payments applied to the record
Base Charges, Adjustments, and Late Fees
A record’s Total Fees Assessed reflects the sum of applied charges, adjustments, and late fees. These items are assessed by the agency and represent the total amount owed by the regulated community:
Base Charge: The initial dollar amount assessed. A financial record typically has a single base charge line item, but may include multiple if a submission revision results in a fee change or a periodic invoice applies multiple fees.
Adjustments: Manual changes to the invoice balance applied by an internal processor or an accounts receivable system. Adjustments can be positive if additional money is owned, or negative if less money is owed.
Late Fees: Additional fees calculated as a percentage of the invoice total and assessed after a set number of days if a balance remains unpaid. Late fees are typically only applied by central account receivable systems.
Payments
Fees can be paid by external users either online or by mail.
When paying online, users are routed to a third-party processor to complete the payment. Multiple invoices can be paid together or separately.
When paying by mail, users can only pay one invoice at a time. A payment voucher is provided, which can be printed, completed, and mailed.