Overview

nVIRO Financials represent application fees, permit invoices, penalty fees, and other money owed to the agency related to other items in nVIRO. Financial records can be generated in nVIRO in the following ways:

• On submission of an nFORM application, service request, or schedule

• Adding an ad-hoc fee to a previously submitted application, service request, or schedule

• Periodic invoicing via the administrator function Invoice Generation

• Penalties assessed via a Compliance Action

Financial records can additionally be added to nVIRO via third-party integrations, such as or central Account Receivable systems or Windsor's State and Local Emissions Inventory System (SLEIS).

An nVIRO financial record consists of the following elements:

• Reference Number - Unique number assigned to the record. In the case of a financial record generated via nFORM submission, this number will match the nFORM Submission Reference Number

• Description

• Date - date financial record was created.

• Fee Category - Parent financial grouping that defines the following for the financial record:

  • Program Area

  • Document Template and Billing contact, for periodic permit invoices

  • Integration information, when nVIRO installation is integrated with an Accounts Receivable system

• Status - calculated based on difference between fees assessed and payments made

  • Due - Fees assessed are greater than payments made

  • Paid - Fees assessed are equal to (or, in some cases, less than) payments made

• Total Fees Assessed

• Total Payments Made

Charges, Adjustments, and Late Fees

Total Fees Assessed are a sum of Charges, Adjustments, and Late Fees applied to the financial record. These items are assessed by the agency, and represent the total money owed by the regulated community:

• A base charge is the initial dollar amount assessed as part of the financial record. A financial will typically have a single base charge line item, but in may have more than one if a submission revision results in a fee change, or a periodic invoice has multiple fees applied

• Adjustments are manual changes to the invoice balance applied by either an internal processor or an Accounts Receivable system. Adjustments can be positive in value if additional money is owned, or negative in value if less money is owed

• Late fees are typically only applied by central Account Receivable systems and are calculated as a percentage of the invoice total and assessed a number of days after the invoice was created if there is an outstanding balance.

Payments

Payment of fees can made by the external user either online or by mail.

• When paying online, the user will be routed to the third-party processor for payment. Multiple Invoices can be paid at once or at the individual level.

• When paying by mail, the user will only be able to pay at the individual invoice level and will be directed to a payment voucher which can be printed, completed. and mailed in.

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