Sites, Persons, and Organizations
Overview
The centerpiece of nVIRO is the site, person, or organization record. All other information is tied to this main record.
Site, person, and organization records are all variations of the same type of master record in nVIRO. When a master record is created, it includes a setting that indicates whether the record represents a site, person, or organization. In most areas of nVIRO, these records are collectively referred to as sites.
Sites, persons, and organizations can be related to each other. For example, an organization might have three sites, and each site could have multiple permits, evaluations, and compliance actions. Although shared attributes are available on each functional area record, not all shared attributes are available in all functional areas.
Site Type | Description |
Site | Used to create and manage records related to physical locations or properties. |
Person | Used to create and manage records related to individuals holding certifications in areas such as asbestos remediation, septic installation, and similar fields. |
Organization | Used to create and manage records related to businesses, nonprofits, certification and test organizations, and government bodies. It may also be used to designate an organization that controls or is related to many other sites. (Note that if an org to site relationship is created it is informational only.) |
Site, Person, and Organization Statuses
All site, person, and organization records have one of three statuses: Pending, Active, or Inactive.
For brevity, only the term “site” is used below, but it may refer to a site, person, or organization.
Pending: Sites can be created either through an application submission containing a new site or by entering the site details on the New Site page, accessed by clicking the Create New Organization/Person/Site button on the Site Search page. Sites have a Pending status when created by an external user starting an application. The site remains in this status until the first submission related to the site is assigned to a processor automatically or via the Inbox.
Active: If the site was created through the New Site page, it is immediately set to Active status. Sites created through submissions become active once the first submission related to the site is assigned to a processor automatically or via the Inbox. Once a site is active, it remains in that status as long as it remains a unique entity in the system.
Inactive: Sites only become inactive if they are merged into another site.
The Active or Inactive status of a site does not affect its permits, compliance actions, inspections, violations, or other records. Internal users can continue to perform evaluations and other tasks on an inactive site.
Only administrators can change a site from Inactive to Active status. Processors should contact their administrator to request this update if needed.