Working with Permits

Owned by John Kostakos
Last updated: Dec 13, 2022 by Megan Sproul
3 min read

Searching Permits

Permits may be searched from the Global Search, or, when viewing a site, from the Site Navigation Menu.

Search Permits from the Global Search

From the Global Search Search by Topic, click on Permits to display the Permit Search page.

The Permits List page is displayed, allowing for searching for permits by various criteria such as permit number, permit category and type, and permit status. 

Permits List

Click the Open button to view or edit the permit details for the selected permit.

Alternate Permit Number

Permit categories may be configured to support the use of an alternate permit number. If configured, 

  • The alternate permit number is displayed in the list enclosed in parentheses below the permit number, and

  • The permit search field supports searching for both the permit number and the alternate permit number.

Searching Permits from the Site Navigation Menu

When viewing a site, click the Permits option in the navigation menu to view the permits for a selected site. Click the Open button on any row to view the Permit Details.

Creating a New Permit

Users may expect that they can simply add a permit directly to nVIRO; however, this is not the case. Permits are created by adding a workflow to a submission, where the selected workflow template creates a new permit. This is because permits are the result of some triggering action, such as the receipt of a permit application from an external party.

Modifying an In Effect Permit

A modification creates a new version or revision of the permit. For more on permit versions and revisions, see the Permit Versions section on the Permits and Authorizations page.

Permit versions and revisions are created by adding a workflow to a submission where the selected workflow template indicates that a new version or revision of an existing permit will be created. Note that only permits with an active status can be versioned or revised. For more information on permit modification behavior, see this article.

Editing an In Process Permit

Draft permits or permit versions can be edited provided the user has permission (through permit assignment, task assignment, or security roles).  Draft permits are accessed from the Home Menu Permit list or the Site Menu Permit list, as described above. They may also be accessed from the Application (via link in the application details).

Terminating/Inactivating a Permit

Like all the other permit actions listed above, terminations are also triggered by adding a workflow to a submission where the selected workflow template has been configured to unlock an active permit for editing. To terminate a permit, update the status of the permit to “Terminated” and supply a termination date. If the termination date is today or before, the status is updated immediately upon saving. If the termination date is in the future, the permit will remain active until the termination date is reached, at which point the status will automatically be set to “Terminated”.

When a permit is terminated, any schedules that were due after the termination date are set to Closed status. Any schedules that were due before the termination date are still available for submission.

Permit Permissions

Permits are typically only available for editing when in draft status. When a permit becomes active, the permit details are no longer editable.

For non-administrators, a given permit will be editable depending on the user roles to which they belong:

  • Basic Level Permissions: The permit status is draft, and the current user is either the assigned processor or has an assigned task on an active submission relating to the permit.

  • Workgroup Level Permissions: The permit status is draft and the current user is a member of the same workgroup as the assigned processor on an active submission relating to the permit.

The following special permissions allow for additional rights:

  • Permit Status Administrator: Can change the status of any permit, such as changing from an inactive to active status.

  • Permit Compliance Manager Editor: Can change the compliance manager of any permit, regardless of permit status.